An accident, a medical emergency, or simply growing older — any of it can leave the people around you without the guidance they need. Be Sure They Know is where you record your instructions, your messages, and everything that matters, so the right people always know what you want.
An accident. A sudden illness. A stroke. A surgery that doesn't go as planned. These aren't things that only happen to older people — and when they do, the people around you are suddenly making decisions without knowing what you actually want.
Be Sure They Know is for anyone with people who depend on them, love them, or would simply need to know. A few hours of thoughtful recording means the right people always have the right guidance — whether you need it tomorrow or decades from now.
Decisions get made without your input
An accident or sudden illness can leave the people around you making urgent choices — about your healthcare, your home, your finances — without knowing what you actually want. Your recorded instructions remove the guesswork.
Important information is impossible to find
Account numbers, insurance policies, medications, the location of key documents — when these are not recorded somewhere accessible, the people who need them most may never find them in time.
The things that matter most go unsaid
The messages you have been meaning to write, the values you want to pass on, the story of where you came from — these only survive if they are recorded. It does not take long, and it matters more than most people realise.
Ten sections cover everything the people around you would need — from urgent practical information to the things that carry meaning long after you're gone.
Name the people who matter and set their role — your Go Team. Assign who is in your emergency chain, who acts as a Release Confirmer, and exactly what each person can see.
Go Team · Roles · Emergency ChainKeep the practical details in one place so nothing important gets missed. Accounts, insurance, medications, healthcare contacts — all recorded and ready to hand over.
Finance · Healthcare · HouseholdRecord where your important papers are so the people helping you can find them without searching. Will, power of attorney, insurance — located and listed.
Will · Insurance · Legal docsLeave clear guidance so the people around you know exactly what you want — healthcare choices, arrangement preferences, and personal instructions in your own words.
Healthcare · ArrangementsMake sure your pets are cared for. Record their routines, their vet, and who takes over — so nothing is left uncertain if you're not there.
Vet · Care plan · DispositionLeave written, audio, or video messages for the people who matter most. Address each one to a named person and choose when it becomes visible to them.
Text · Video · AudioTell the story only you can tell. Where you came from, what shaped you, the things you want the people after you to know.
Origins · Values · MemoriesShare the music that shaped you, with a note for each song about what it meant. A personal soundtrack the people around you can listen to and understand.
Music · Memories · StoryWrite your own obituary, in your own words, while you still can. A guided process so nothing is left to guesswork when it matters.
Obituary · Export · ShareGather your photos, videos, and recordings in one place. A living archive of the moments that shaped you — organized and easy to share with the people you care about.
Photos · Video · AudioInformation recorded in My Instructions and My Life Logistics is for personal guidance only. It does not constitute a legal or medical document and does not replace a will, power of attorney, or advance healthcare directive. Always consult a qualified professional for binding arrangements.
You don't need to finish everything in one sitting. Your progress is saved automatically — come back whenever the time feels right.
Sign up in under a minute. The guided wizard walks you through the essentials first — no blank page, no overwhelm.
Fill in each section at your own pace. Write, record video or audio, and add details over time. Every entry makes a difference.
Name the people who matter, assign each one a role, and set exactly what they can see and when. You decide in advance who has access — not anyone else.
The essentials are always free. Pro Plus includes the full feature set — plus up to four additional accounts for people of your choice. Founding member rate.
Essentials
All nine sections to get started — no card required, no time limit.
For anyone who wants the core planning tools in place, at no cost and with no time limit.
Free, always
Free, always
Pro Plus
The complete plan — for you and up to four people of your choice. Each account is fully private and independent. Introductory rate for founding members.
For those who want the full picture — or who are managing records for a parent, partner, or client alongside their own.
per month, billed monthly
per month, billed $80/year
Saves $16 compared to monthly billing
Cancel any time. No long-term commitment. Questions? hello@BeSureTheyKnow.com
Need more than 5 accounts? Contact us at hello@BeSureTheyKnow.com and we’re happy to help.
See exactly what's included on each plan — organised the same way as the app itself.
| Feature | Essentials Free forever | Pro Plus $8 / mo |
|---|---|---|
| My Plan | ||
| My Contacts Your Go Team — the people who matter, their roles, and exactly what each person can see and when. | ✓ | ✓ |
| My Life Logistics Bank accounts, insurance policies, healthcare contacts, medications, and household details. | ✓ | ✓ |
| Where to Find My Things Where your will, power of attorney, and other important papers are kept. | ✓ | ✓ |
| My Instructions Healthcare choices, arrangement preferences, and personal instructions in your own words. | ✓ | ✓ |
| Pet Care Vet details, feeding routines, medical notes, and care instructions for each pet. | ✓ | ✓ |
| From the Heart | ||
| Personal Messages — text Written messages for named recipients. Set when each message becomes visible. | ✓ | ✓ |
| Personal Messages — video & audio Record spoken or video messages in your own voice, for the people who matter most. | × | ✓ |
| Letters to the Future Long-form letters for people or occasions — a wedding, a birthday, a difficult moment. | ✓ | ✓ |
| My Story Origins, values, memories, and life lessons you want to pass on. | ✓ | ✓ |
| My Life Soundtrack Songs that matter to you, each with a personal note. Search YouTube from the app. You set who can see it and when. | ✓ | ✓ |
| AI Writing Assistance Guided prompts and suggestions to help find the right words when it's hard to start. | × | ✓ |
| My Obituary A guided wizard to draft your own obituary — in your words, before someone else writes it. | × | ✓ |
| Media Library Photos, videos, and audio clips organized alongside your story. A living archive the people around you can return to. | × | ✓ |
| Sharing & Access | ||
| Readiness Overview A clear picture of how your records are taking shape, with helpful next steps. | ✓ | ✓ |
| Shared View A curated, read-only view of your plan for the trusted people you choose. | × | ✓ |
| Sharing Settings & Roles Set exactly who can see each section, when, and in what capacity. | × | ✓ |
| Immediate Access in Emergencies You decide in advance who can access your plan in a crisis, and how — your instructions, your terms. | × | ✓ |
| Emergency Notification Service Alerts your named key people so the right information reaches the right hands when it matters most. | × | ✓ |
| Release Confirmer A named person who confirms that certain messages or information can be released. | × | ✓ |
| Accounts | ||
| Co-editing — invite someone to help Invite someone you trust to help fill in a profile alongside you. They get their own login; you stay in control. | × | ✓ |
| Additional accounts (up to 4 people) Cover up to four people of your choice under your plan. Each person gets a fully private, independent account. Founding member benefit. | × | ✓ |
| Extras | ||
| Emergency Action Checklist A downloadable, fillable PDF your people can print, keep close, and use right away. Included with every account at no cost — no card needed. | ✓ | ✓ |
| Getting-Started Wizard A guided walkthrough that gets the most important parts in place in under 10 minutes. | ✓ | ✓ |
| Printable, Fillable Templates Blank paper forms for household accounts, digital accounts, key contacts, and healthcare — ready to fill in by hand. | × | ✓ |
| Full Data Export Download everything in one go — your complete plan as a portable archive. | × | ✓ |
| Priority Support Faster responses and direct help when you need it. | × | ✓ |
| Everything above is yours from day one — just sign up and start. | Start free | Get Pro Plus |
Need more than 5 accounts? Contact us at hello@BeSureTheyKnow.com and we’re happy to help.
If yours isn’t here, write to us at hello@BeSureTheyKnow.com
Getting started
No catch. The Essentials plan is free forever — no credit card, no trial period that expires. You get all nine sections of the app and the guided getting-started wizard. Pro Plus ($8/month or $80/year) adds video and audio messages, AI writing assistance, immediate emergency access, the emergency notification service, full sharing controls and roles, the Release Confirmer, the Obituary Wizard, printable fillable templates, complete PDF and data export, and the ability to cover up to four additional people of your choice under the same plan. You can upgrade, downgrade, or cancel at any time.
Pro Plus is the current plan for founding members. As well as the full individual feature set, it includes up to four additional accounts for people of your choice — each one completely private and independent from yours. No one can see anyone else’s records. The only connection is the billing. This is an introductory rate. Pro Plus reflects the fuller offer available to founding members now. Over time, the standard Pro plan will return to a single individual account. If you want to secure the multi-account benefit at the current price, this is the time to do it.
No — and this is one of the most important things to understand. Accidents, sudden illness, and medical emergencies can happen at any age. If you were in hospital tomorrow and could not speak for yourself, would the right people know your healthcare instructions? Would they know where your documents are, who to call, what to do with your pets? Be Sure They Know is for anyone with people who love them or depend on them. The earlier you put a plan in place, the more protected everyone around you is.
Because memory is unreliable, especially under stress. When something happens — a sudden illness, a medical emergency, a death — the people around you are often in shock. Even well-intentioned people can misremember, disagree, or simply not know what you wanted. Written records eliminate that uncertainty. They are also far more complete: most people have never told anyone where their insurance documents are, who their solicitor is, or what they actually want for their arrangements. Be Sure They Know gives you a calm, private place to record all of it, once, in your own words — and then keep it updated as life changes.
Your content
Yes — and we think this matters enormously. The things you record here are genuinely precious: your instructions, your messages, your story. You should never be entirely dependent on any online service to hold them for you. Pro Plus includes complete export. Every section of your plan can be exported as a formatted PDF. You can also export your full data in a portable format. We recommend doing a fresh export whenever you make significant changes — save a copy to your personal device, a USB drive, a trusted cloud folder, or hand one to a solicitor or someone close to you. A printed copy kept somewhere known is still one of the most reliable ways to make sure your instructions are found. Upgrade to Pro Plus to unlock export.
You own your content completely. We have no claim on anything you have written, and we will never delete it without your instruction. If you cancel Pro Plus, your account moves to Essentials — everything you have recorded stays exactly where it is, and you can continue to read and edit it. Pro Plus features (video messages, sharing settings, export) will not be available until you resubscribe, but nothing is lost.
If we ever had to shut down the service — which we have no plans to do — we would give you meaningful advance notice and time to export everything. This is precisely why we encourage Pro Plus subscribers to keep regular local exports: a copy on your own device means your records survive regardless of what happens to us or to the internet.
Yes, as often as you like. Your plan is a living record — not something you fill in once and forget. Come back whenever circumstances change: a new account to note, a new relationship, a new pet, a change of heart about your arrangements. Every entry is saved automatically. On Pro, we recommend exporting a fresh copy after any significant update so your offline copies stay current too.
Privacy and security
Only you, until you choose to share. Your records are private by default — nothing is visible to anyone else until you explicitly grant access. On Pro Plus, you can set per-entry visibility and assign different roles to different people, so the right person sees only what they need to see, at the right time. The only people who will ever read your plan are those you have named yourself.
Everything you record is encrypted in transit and at rest. Your uploaded files — photos, recorded messages, audio — are stored in a fully private cloud bucket that is not accessible from the internet directly. All file access is served through our own API server with per-user permission checks; there are no direct public links to your files. Authentication is handled by Clerk, a dedicated identity platform used by thousands of companies. We do not run advertising, do not share your data with third parties for any commercial purpose, and our team does not access your plan content unless you specifically request support. A full description of how we handle your data is in our Privacy Policy.
What it is and isn’t
Be Sure They Know is not a legal document and does not replace a will. A will deals with the legal distribution of your estate and must be prepared and witnessed according to the laws in your jurisdiction. Be Sure They Know covers the practical guidance the people around you need in the moments before, during, and after — your healthcare instructions, account details, pet care instructions, messages for the people you choose, and your story. The two things work together: a formal will handles the legal side, while your plan here makes sure nothing important is unknown, unfound, or unsaid. We strongly recommend having a will prepared by a qualified legal professional.
That is the whole point. The people you have named in My Contacts — your Go Team — can access your records according to the permissions you have set — immediately in an emergency, or on the conditions you have chosen. On Pro Plus, you can name a Release Confirmer: a trusted person who confirms that certain messages or sections can be released, so nothing sensitive reaches anyone at the wrong moment. Combined with a regular export kept somewhere your executor or the people around you can find, your plan becomes the most complete picture of your life and instructions that anyone could ask for.
Account and billing
The Release Confirmer is a person you trust — a solicitor, close friend, or someone close to you — who confirms that certain messages or information should be released. It adds an extra layer of control so that nothing sensitive reaches the wrong hands at the wrong time. You choose who they are, what they can confirm, and under what conditions. This is a Pro Plus feature.
You can cancel at any time — no questions asked, no penalty. If you cancel Pro Plus, your account moves to Essentials and everything you have written is preserved. Nothing is deleted. Before you cancel, we strongly recommend running a full export so you have a complete offline copy of your plan. Pro Plus-only content (video messages, sharing settings, export) will not be accessible until you resubscribe, but it remains safely stored on your account.
It takes about three minutes to record the essentials. The relief it brings — to you and to the people around you — lasts a lifetime.